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About ROC Compliances
A startup running as a private limited company has to follow numbers of compliance as laid down by various statutes and other regulatory bodies. These include but are not limited to the periodic filing of tax and other returns, holding the board and other meetings, maintaining statutory books and accounts etc.
The first Statutory Auditor must be appointed within 30 days of incorporation in the first board meeting. Subsequent auditors will be appointed for 5 years in AGM. The first board meeting must be held within 30 days of incorporation. A Minimum of 2 meetings must be held annually, one in each half calendar year.
Every Director of the Company in the First Meeting of the Board of Director in each Financial Year needs to disclose his interest in other entities by filing the form.
The RoC compliances for each meeting are:
Minutes Book - A Board Meeting Minutes Book and a General Meeting Minutes Book
Books of Accounts/Financial Statements (section 44aa)
Register of Directors Attendance at Board/Committee Meetings
The Company must send an approved Financial Statement, Directors’ Report and Auditor’s’ Report to the members of the Company at least 21 clear days before the Annual General Meeting (AGM).
Self Attested PAN Card copy
Self Attested copy of any one of the Identity Proof(Voter's ID/Passport/Driver's License)
Self Attested copy of Address Proof in the name of director (Any utility bill i.e., mobile bill/water bill/ electricity bill, or bank statement which should not be older than two months)
Rent Agreement (Notarised: For rented property)
Sale Deed/Property Deed in English (in case of owned property)
No-objection Certificate from property owner
Latest Electricity Bill / Mobile or Telephone Bill / Latest Bank Statement/Gas Bill
ROC Compliances Process
Obtaining DSC & DIN
Drafting MOA And AOA
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